ANNEXURE A

STRATEGIC PLAN OF THE COMMISSION ON GENDER EQUALITY

 

2007/8

 

BROAD STRATEGIC OBJECTIVES OF THE CGE

 

A. EXTERNAL BENEFICIARIES AND STAKEHOLDER

                                                           

STRATEGIC OBJECTIVE

MEASUREMENT

INDICATOR

2006/7

2007/8

2008/9

To provide a range

of quality and

accessible

services

 

•Assess access   

 

• Level of awareness (%) demonstrated

through surveys

 

• Increased level of satisfaction

 

1 in each year of plan

 

Increase by 5% on

base by 2009

 

 

 

Increase by 5% on baseline by 2009

 

Develop services,

access and

stakeholder

satisfaction:

• Establish

stakeholder

satisfaction

baselines

• Strengthen

outreach

service in all provinces

 

Increase

stakeholder

satisfaction by

2% on baseline

 

•Review outreach

services

Develop services,

access and

stakeholder

satisfaction

•Review training

services

• Increase

stakeholder

satisfaction by

3% on baseline

To influence legislation and policies to be gender sensitive

 

• Impact of major policy submissions

 

 

 

 

•Key gender quality issues addressed, with agreed performance indicators met, in

defined public policy areas:

 

(List key issues  each year + expected outcome)

75% of submissions to policies and legislation accepted

 

 

Agreed, accepted and disseminated to all key stakeholders

submitted on time

 

 

 

 

 

 

Respond to all legislation and relevant policy consultations

 

Agree & promote recommendations on the following Acts and Policies;

 

(list three)

 

 Respond to key

policy

consultations

 

 

Agree & promote recommendations on the following Acts and Policies;

 

(list three)

 

 

Respond to key

policy

consultations

 

 

Agree & promote recommendations on the following Acts and Policies;

 

(list three)

 

 


 

B. FINANCE

 

STRATEGIC OBJECTIVE

MEASUREMENT

TARGETS

2006/7

2007/8

2008/9

To make effective,

efficient and

strategic use of

Our resources.

 

Financial audits•

 

 

 

 

 

Budgeting

 

 

 

Unqualified audit report to be issued by the Office of the Auditor-General

 

 

Budget (including departmental budgets) agreed on and submitted before the start of each financial year

Unqualified audit report

 

 

 

 

To be submitted to plenary and approved by March in the preceding year

 

Unqualified audit report

 

 

 

 

To be submitted to plenary and approved by March in the preceding year

 

Unqualified audit report

 

 

 

 

To be submitted to plenary and approved by March in the preceding year

 

To control costs 

 

 Expenditure against budget –

 

 

 

 

 

 

Negative variance of no greater than 2% (Over expenditure).

 

Positive variance of no greater than 10% (Under expenditure)

Operate within

agreed budget, implementation of an early warning system and cash management system

Operate within

agreed budget

Operate within

agreed budget

Reporting to donors

 

Accurate and timely reporting to donors

 

All donor funding reporting to be done as per donor funding contract

 

Timely and accurate reporting to donors

 

Timely and accurate reporting to donors

 

Timely and accurate reporting to donors

 

 


 

C. PROCESSES

 

STRATEGIC OBJECTIVE

MEASUREMENT

TARGETS

2006/7

2007/8

2008/9

Strengthen operational systems to be more efficient, effective, economic and transparent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance management systems

 

 

 

 

 

 

 

 

 

 

Financial controls and procedures

 

 

 

 

 

 

 

 

Supply chain management and

 

 

 

 

 

 

Management Information Systems (MIS)

 

 

 

Implemented policy and functioning performance management system in place

 

 

 

 

 

 

 

No reports of lack of controls within the significant section of the Auditor-General’s management letter.

 

 

 

 

No reports of lack of controls within the significant section of the Auditor-General’s management letter not reported in management

 

All key strategic areas monitored via a functioning MIS system – reports on a monthly basis

 

Documentation Approval of policy by July 2006. Implementation by October 2006 and performance review against strategic objective of the CGE and individuals

 

Review of internal audit reports to ensure proper financial measures are in place

 

 

 

 

Review and maintenance of system

 

 

 

 

 

 

Design of detailed system, implementation of interim management system

Performance review against strategic objective of the CGE and individuals

 

 

 

 

 

 

 

Review of all financial policies to ensure compliance with PFMA and Treasury regulation, internal audit on financial systems

 

Review and maintenance of system

 

 

 

 

 

 

Implementation of Electronic MIS system,

Performance review against strategic objective of the CGE and individuals

 

 

 

 

 

 

 

Monitoring of all financial systems and implementation of new legislation.

 

 

 

 

Review and maintenance of system

 

 

 

 

 

 

Monitoring and review of MIS system

Periodically Induct and refresh staff on existing policies and systems

Reports on sessions held

 

90% achievement of compliance to policies and systems within three years

 

Induction programme for new staff and update session for all staff

 

Induction programme for new staff and update session for all staff

 

Induction programme for new staff and update session for all staff

 

 


 

D. LEARNING AND GROWTH

 

STRATEGIC OBJECTIVE

MEASUREMENT

TARGETS

2006/7

2007/8

2008/9

To have staff

numbers and required skill

to deliver our

Services.

 

 Approved viable human resource plan

 

 

Assessment of staff training needs

 

 

Achievement of

Personal development plans

 

 

 

Reduced vacancy rate

 

 

 

 

 

 

 

Updated plan at the beginning of each financial year

 

All staff assessed annually

 

 

 

(90% achievement of personal development plans for staff and a 65% rate for the  CGE)

 

Average rate of vacancies vs. approved structure of not more than 10% per year (Monitored monthly)

 

 

Deliver training on corporate

governance for

Commissioners

Develop and

maintain staff

expertise through development personal plans

 

 

 

 

 

 

 

Detailed recruitment plan and strategy of appointment.

 

Review appraisal

Scheme and align

training needs with

revised appraisal

process

 

  • Undertake training

needs assessment

 

 

 

Detailed recruitment plan and strategy of appointment.

 

 

Review appraisal

scheme and align

training needs with

revised appraisal

process

 

  • Undertake training

needs assessment

 

 

 

Detailed recruitment plan and strategy of appointment.

 

 

 

 


PLAN OF ACTION for 2007 / 2008

 

DEPARTMENT OF PUBLIC EDUCATION AND INFORMATION

 

OBJECTIVE

ACTIVITY

RESULTS / OUTPUT

INDICATORS

TIME FRAME

Complimentarity of departmental services

Develop, Conduct and Manage Education and Information Programmes

 

Education Programmes

 

 

 

 

 

Development of Education Material

 

 

Popularise Beijing platform of Action  & the CEDAW

High quality educational material

CEDAW + Beijing platform of action. Well informed communities about gender and gender equality.

 

Well developed and appropriate workshop manuals for all priority areas.

Availability of simplified versions of Beijing +10 and CEDAW

April 2007 – March 2008

 

 

Feb – March 2007

Research & Legal

Train the Trainers

Self confident and highly  competent staff & partners

Trained trainers (Internal, EO’s)

March 2007

 

Gender Training + Human Rights

Self confident, high productivity and highly competent staff

Trained CGE members

Ongoing

HR, Research & Legal

Workshops

(40 per province)

[Equality Project]

-          Poverty

-          GBV

-          Employment Equity

-          Democracy

-          Governance

-          Citizenship

-          Culture, Religion and tradition

-          Maintenance

-          Domestic Violence

-          Recognition of Customary Marriages

 

Gender sensitive and gender aware communities

Completed workshops as planned

Provincial / National calendar by April 2006

April 2007 – March 2008

Legal and research departments  to inform the process about the state of equality courts in South Africa

Develop concept papers

Gender Dialogues

(4 per Province)

Gender sensitive and gender aware communities (ID topics per province (16 days, 10 years etc to be included))

Completed dialogues as planned – (ID objectives,  report to inform future CGE strategies) Provincial / National calendar by April 2006 – Include measures

April 2007 – March 2008

Crucial research and legal processes that requires consultation top be included in the planning

Campaigns

(4 per province)

16 Days of no violence against women and children

10th anniversary of the constitution

51st anniversary of the women’s march

Gender sensitive and gender aware communities (ID topics per province(16 days, 10 years etc to be included)

Completed campaigns as planned - (ID objectives,  report to inform future CGE strategies) Provincial / National calendar by April 2006– Include measures

April 2007 – March 2008

Crucial research and legal processes that requires consultation top be included in the planning

Provincial Widows Conferences (requires external funding L)

Gender sensitive and gender aware communities

Completed conferences as planned

June 2007– Sept 2007

Provincial hearing on widows to be done by research department

National Widows Conference

(requires external funding L)

Gender sensitive and gender aware communities

Completed conferences as planned

March 2007

 

Calendar of events

Detailed national / provincial calendar

Completed, agreed communicated

April 2007

 

CGE 10 years

Plan of action + Budgets

Completed, agreed communicated

June 2007

All parties, Chair, CEO, Legal, Research, Finance

Gender Education at Schools

Gender sensitive and gender aware learners

Completed dialogues as planned

April 2007 – March 2008

Crucial research and legal processes that requires consultation top be included in the planning

Situational Analysis (Conducted at every Education intervention)

Compilation and analysis of workshop questionnaires

Available data / information

Ongoing

To be done jointly with the research department

Popularization of MDG’s

Informed public about MDGs

Proactive public inputting in the process

Sept-Oct 2007

 

Information Programmes

 

 

 

 

Establishment of CGE National Archive

Efficient information and knowledge management

Availability of CGE National Archive

June 2007

 

 

Establishments and Administration of Resource Centres /Information

Efficient information dissemination

Availability of Recourses Centres / Information Centres in Provinces

April 2007 – March 2008

 

 


 

COMMUNICATION STRATEGY

 

 

Objective

 

 

Activity

 

 

Result/Output

 

Indicator

 

Time Frame

 

Complimentarity of departmental services

 

Develop and implement the Communication strategy of the Commission.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Foster favourable relations with local and national media to receive optimal and positive reporting

Organise and co-ordinate editors’ breakfast

Gender sensitive editors.

Accurate, informed and sensitive reporting of CGE issues in the media.

Increased number of gender stories

April 2007 – March 2008

Commissioners and senior managers to play an active role in promoting the image of the CGE

Organise and Co-ordinate media/press briefing for provincial media

 

Awareness in provincial media about CGE work and gender sensitive reporters

Increased numbers of gender & CGE stories in provincial media

Ongoing

 

Prepare media statements and releases

Knowledge and awareness of key gender issues

Increased number of South Africans aware of the operations of the CGE

Ongoing

 

Updating Gender and Media directory

Gender balanced and unbiased stories from both women and men sources.

Increased number of women experts. Resource persons  easily accessible.

September 2007

 

Co-ordinate SABC radio slots

 

Number of slots or space per targeted media

 

 

 

Increased number of people is South Africa more informed about gender issues

 

April 2007-

March 2008

 

 

Media Advertising

Publicity for the CGE

Number of Print and broadcast advertisements about the CGE and its work

Ongoing

 

Increase awareness in local communities and its external target audiences

Partnerships with the Community Radio Sector

·      Programmes designed to promote CGE messages as well as provide interactive communication around issues of concern

·     Engage listeners for the understanding of the CGE role and its objectives and to ensure full participation in the processes pr

  • Provide gender content for Programmes
  • Facilitate a community radio sustainable gender equality programme

April 2007 – March 2008

 

Promote awareness on the CGE and it’s work in all forms of the media

Newspaper supplements for targeted events/advertorials

Exposure of the CGE in print media around work that is being done for major events.

Public will know more about the CGE and its work and also raise the profile of the organisation.

Would be a good PR exercise.

 

  • Build interest and publicity on work done by CGE on major events – i.e. Women’s month&16 Days of Activism Campaigns

Ongoing

 

 

Regular contributions to selected Gender journals (e.g. Agenda, Succeed etc.)

Positive attitude toward the CGE

CGE profile increased

Ongoing

Processes to be inclusive of all CGE departments

 

Speech Writing and PowerPoint Presentations Development – (No resources currently L) (To media)

High quality speeches and PowerPoint presentations

Archived speeches and presentations

Ongoing

With research

 

Administering Telephone & Walk-in Enquiries

Publicity for the CGE

Record of telephone enquiries and visitors

Ongoing

 

 

Development of Signage & Wall Images

Well marked and visible signage and good wall images

Availability of signage and wall images at / in CGE offices

May 2007

 

 

Motion Advertising & Video Playing

Publicity for the CGE

Availability of motion advertising and video plays in CGE offices

May 2006

 

 

Arrange and Manage Exhibitions

Publicity for the CGE

Availability of Exhibition Reports

Ongoing

 

 

Administering CGE Online Information & and Website

Efficient information dissemination

Online Information Directed to Relevant CGE Members.

 

Updated Website

Ongoing

 

 

Advertising on radio newspapers and billboard

Positive attitude toward the CGE

CGE profile increased

For campaigns

Processes to be inclusive of all CGE departments

 

Building relationships with stakeholders (e.g. ASASA, SABC, journalist etc.)

 

 

Ongoing

 

 

 


 

LEGAL DEPARTMENT

 

Objectives

Activities

Responsibility

Time frame

Indicator

 

Investigate related complaints and issues of own accord and/or on receipt of complaints 

Complaints processing and Management

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Law Clinic Status

 

 

 

 

Submissions to Parliament

 

Interaction with Parliament (National & Provincial )

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Law Reform

 

 

 

 

 

International/Regional 

-Obtain membership/

observer status 

 

 

 

 

-compile CGE reports to CEDAW

AU Protocol on the Rights of Women

SADC Gender and Development Protocol

BPFA

MDGs

NEPAD Peer Review Mechanism

Legal Department

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HOD

 

 

 

 

HOD/PO

 

 

Chairperson, Commissioners and support staff

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Through Department of Justice  and South African Law Reform Commission setting in motion the process towards amendment of laws that are gender discriminatory

March 2007 - April 2008

 

 

September 2007

 

 

 

December 2007

 

 

December 2007

 

 

Weekly-Thursdays

 

 

 

 

 

Needs based

 

 

 

March 2007

 

 

 

 

 

 

 

July 2007

 

March 2007

Ongoing

Ongoing

 

 

 

 

 

 

 

 

 

 

 

 

December 2007

 

 

 

 

 

 

 

April 2007 - March 2008

 

 

 

 

 

 

 

July 2007

 

 

 

 

 

 

September 2007

December 2007

March 2007

March 2007

Policy on Complaints Management “Managing Complaints” Handbook 

 

Development of Software

 

Archiving old complaints

 

Legal Strategic intervention sessions internally and   

collaborative

 

Litigating in the Equality Court

 

Database of previously disadvantaged practitioners

 

 

 

 

Concept Paper

 

Meeting with Law Society /Chapter 9

 

Concept paper 

Drafting Submission Papers

Meeting with Speakers, Committee Chairs, Gender friendly legislation 

 

Gender friendly legislation 

 

Domestication of CEDAW

 

Ratification of CEDAW Protocol (individual complaints), CESCR

 

Audit of Legislation 

S6 Committee/

Reference Group

 

 

 

 

 

 

 

Observer Status

UN Commission on Human Rights National Institutions of Human Rights-(OHCHR), ECOSOC

ACHPR, ACRWC

 

 

 


 

HUMAN RESOURCE SECTION

 

Objective

Activities

Responsibility

Time Frame

Indicator

 

 

Recruitment

 

 

 

1.                  Recruitment & Selection

HR

April 2007 + Ongoing for remaining

Maintain a vacancy rate of below 10%, no positions to be vacant for longer than 2 months Gauteng and Mpumalanga Offices, and the Policy and Research Department  to be fully staffed by end of April 2007

 

Employment Equity Report

2.                  Employment Equity Committee

 

HR & EEC

October 2007

Compliance with laws and regulation

 

 

Development of a viable HR system

3.                  Industrial Relations

HR

May 2007

Resolved matters timeously

 

Team Building

4.                  Team Building

HR

Plan by August implemented by Feb 2007

Compliance & Implementation of plan

 

PPR&R

5.                   Communication of the PPR&R

HR

April 2007

A revised document to be ready by end of April 2007

 

Induction of new staff

6.                  Introduction of  mentoring and skills transfers

HR

Ongoing + Update by June 2007

Induction programme for all new staff members

 

Internal HR Committee

7.                  Set up an internal HR Committee

HR

June 2007

An HR committee to be in place by end of June 2006

 

Performance Appraisals

8.                  Performance appraisal

HR

April  & October of each year

Training before contracts signed

Signed contracts and appraisals done timeously

Develop and agreed with staff and managers trained.

 

Electronic Leave System

9.                  Leave Administration

HR

October 2007

An electronic leave administration system to be in place by end of October 2007.

All departments

Relationship between HR and Labour Union

 

10.               HR/Union

relationship

HR

 One meting per quarter

To have quarterly meetings with the union.

 

Skills Development Plan

11. Skills Development Plan

HR

October 2007

A report to be sent to DOL in October 2006.

 

 


 

RESEARCH DEPARTMENT

 

Objective

Activities

Time frame

Indicator

Results/Output

Linkages with CGE departments and provincial offices

MONITORING AND EVALUATION OF SOCIAL POWER CAPABILITIES AND ECONOMIC POWER OPPORTUNITIES

 

Project 1: Monitoring and evaluation of capabilities of specific groups to assert social, economic and cultural rights

(Budget theme: Gender and Poverty)

 

·         Conduct a situational analysis of the capacities and vulnerabilities of these groups

·         Develop recommendations in terms of CGE mandate

Year 1: Widows

Year 2: Girl children

Year 3: People with disability

·         Samples of  marginalized groups for assessment

 

·         Database of capabilities and vulnerabilities

 

Report on the vulnerability and capacities of selected marginalized groups in society, plus recommendations on improved service delivery and policy to overcome gender-based discrimination

 

Legal dept to make submissions for law reform if required

PEI to conduct workshops and campaigns in all Commissioners to undertake appropriate advocacy and lobbying

Research officers in all provinces

 

 

Project 2: Monitoring and evaluation of gender perspectives in research,  education and training (Budget theme: Gender, culture, religion)

·         Survey gender in the curriculum in early childhood, primary, secondary and tertiary education and training institutions

·         Survey gender research  at tertiary education and research institutions

 

Year 1 Pilot phase

Year 2 Implementation

Year 3 Monitoring, evaluation and reporting

 

·         Gender analysis of a sample of curricula in all provinces

·         Documentation of gaps and good practice

·         Database of researchers and research topics

Quantitative and qualitative indicators for gender in the curriculum

Database of gender research, researchers, degree and non-degree training programmes available

Comprehensive report on the state of gender in the curriculum

Research Officers in all provinces

 

Project 3: Baseline research: Nationwide Gender opinion survey

(Budget theme: Gender, culture, religion)

 

·         Develop questionnaire

·         Analyse and interpret data

·         Develop recommendations for implementation of findings

·         Disseminate information

 

6 months

Countrywide survey

 

Database of findings

Research report with recommendations

Research Officers in all provinces

 

 

Project 4: Gender and HIV/AIDS

(Budget theme: Gender-based violence)

 

Situational analysis of people living with HIV/AIDS

 

 

Year 1: Scoping

Year 2: baseline research

Year 3: follow-up study

 

Research proposal

Database of findings

 

Comprehensive report with recommendations

 

Strategy to address gender needs and concerns of people living with HIV/AIDS

Research Officers in all provinces

monitoring and evaluation of political power agency in public and private sectors and in civil society

 

Project 1: Auditing of gender mainstreaming in the public sector

(Budget theme: Gender and Governance)

 

Gender Barometer

Develop methodology and pilot a tool for assessment of gender transformation through gender mainstreaming policies, structures and mechanisms in a sample of government departments on national and provincial level, and in metros, districts and local municipalities

 

Continuous activity; at least 2 departments on national[1] level and at least one provincial dept and one local government per provincial office per year

·         Manual and scorecard for monitoring

·         Accessible database updated and  statistics available

 

Report with findings and recommendations on gender mainstreaming in government departments and on national, provincial and local levels of government

Research officers in all provinces

 

Gender mainstreaming information and training to be provided by PEI as requested by respondents

 

 

 

 

 

Project 2: Auditing of constraints and capacities of National Gender Machinery

(Budget theme: Gender and Governance)

 

·         Survey the capacity of GFPs to implement gender policy to bring about transformation of gender relations in government

Continuous

·         Data collection instruments

·         Database of findings

Comprehensive report on the capacity of GFPs and gender structures to implement gender policy

Research officers in all provinces

 

·         Survey initiatives by the Donor Community to promote gender equality

 

·         Survey implementation of gender programmes in civil society

October – December 2006

 

Report on the level of gender awareness among the donor community and civil society organizations 

Research officers in all provinces

 

 

Project 3: Auditing of sexism and gender-based discrimination in the private sector

(Budget theme: Gender and governance)

·         Develop a tool for identification of sexism and gender-based discrimination

·         Draw a sample of private and public sector organisations

·         Send out questionnaires and capture responses

 

April 2006 – March 2007

Comprehensive measuring instrument developed and administered

 

Database of information available

 

 

Report with findings and recommendations on the identification and elimination of sexism and gender-based discrimination in private and public sector organisations

Manifestations of sexism in the private sector identified and reported to the Legal services dept for action;

 

Information and training to be provided by PEI as requested by respondents as per the relevant province

 

Research officers in all provinces

 

 


 

IT UNIT

Objective

Activities

Time frame

Indicator

Results/Output

Linkages with CGE departments and provincial offices

 

IT Training

 

Self confident, high productivity and high competency staff

Trained end users

ongoing

HR

 

Installation of Telephones Audio on Hold

Efficient Public Relations for the CGE

All CGE offices have audio on hold

May 2007

 

 

 

Establishment of Intranet Service, Help Desk Service

Efficient information management and IT problems management

Availability of Intranet and Help Desk Service

June 2007

 

 

Establishment of Video Conferencing & Establishment of  Information Technology Infrastructure & Support

Satisfied end-users

Reliable, efficient and effective IT system

 

March 2007

 

& May 2007

 

 

Upgrade of network

Efficient network

Reliable and availability  of network, improved connectivity

 

 

 

 



[1] 2006: Dept. of  Education; Dept. of Justice; Dept. of Minerals and Energy

   2007: Department of Social Development; Dept. of Foreign Affairs; Dept. of Health

     2008: Dept. of Provincial and Local Government; Dept. of Labour; Police Service