FREEDOM PARK TRUST
STRATEGIC PLAN FOR THREE PERIOD
APRIL 2005 – MARCH 2008
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VISION
To be a leading national and international icon of humanity and freedom.
MISSION
To provide under governance of the Board of Trustees a pioneering and empowering heritage destination that challenges visitors to reflect upon our past, improve our present and build on our future as united nation
STRATEGIC OBJECTIVES OF FREEDOM PARK TRUST:
3.1 FUNCTIONAL STRATEGIES FOR THE OFFICE OF THE CHIEF EXECUTIVE OFFICER
Strategic Goals |
Strategy |
Output |
Service delivery indicator |
Service delivery target or milestone |
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Engaging in the youth project of conscientizing them on issues around Nation Building and reconciliation. Target the elderly, illiterate to contribute to the emergence of the Freedom Park as well as the Nation Building and Reconciliation project Targeting involvement of all cultural groups to participate on debates around Nation building and reconciliation Partnerships with Schools and tertiary Institution on the Nation building and reconciliation projects
Involve Religious groups and traditional healers to spearhead the issue of Nation Building and Reconciliation through spirituality |
Maintain joint strategy with Heritage Dept. to target urban and rural youth:
Maintain involvement of elderly people by continuously consulting with them on issues of Nation Building and reconciliation
Solicit involvement of white, Indian and coloured communities by continuously involving them in debates and projects
Heritage department jointly manages partnership with education sector. Target schools debates and events (MSM)
Solicit involvement of all faith based organizations and Traditional healers to participate towards the week of prayer and Nation Building and reconciliation |
Youth involvement and contributions towards Nation Building and Reconciliation ; Awareness vehicle inputs by minority groups
Implemented of inputs by elderly and illiterate people on issues of Nation Building and Reconciliation
Continuous involvement of White, Indian and coloured communities on the Nation Building and Reconciliation Day
Participation of schools and tertiary institutions on Nation Building and reconciliation Day
Observing successfully the week of prayer
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12/05
12/05
12/05
06/05
12/05
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2.To successfully complete the Freedom Park Project within time & budget limits
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Ensuring adherence to construction project plans and time frames
Oversight on Product development |
Phase II to monitor implementation of the construction project plan to ensure adherence to timeframes and budget Task the Three- person Committee and heritage department to fine-tune the design brief for Phase II and III |
Successful completion of the intermediary phase with agreed timeframes
Availability of the design brief for Phase II and III |
Monthly
09/05 |
3.To position Freedom Park firmly in the hearts and minds of stakeholders
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Tourism development
Conducting cleansing, healing and symbolic reparations ceremony Consultation process with the stakeholders |
Implement partnerships with other tourist and heritage institutions to realize joint strategies for attracting tourists
Ensuring public participation on these events and use them as a platform to create awareness on the Freedom Park concept Continuous consultation with stakeholders to continuously create awareness on the concept |
Public participation on cleansing, healing and symbolic reparations
Well informed stakeholders on the concept of the Freedom Park |
07/05
Ongoing
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To preserve, protect and promote IKS, both a science and culture in its own right so as to emancipate the African voice, nationally, continentally and internationally; and |
Contribute in developing legislative framework to protect IKS
Conduct research to assist documenting IKS
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Engage in debates that contributes towards the framework to protect IKS
Commissioning researchers who will assist in capturing and documenting IKS from indigenous people for archiving.
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Watertight legislative framework to protect IKS
Research reports in Freedom Park Archives |
Ongoing |
To manage the Freedom park effectively and efficiently as a heritage destination in compliance with all relevant legislation. |
Optimal provision of opportunities to HDIs and SMMEs
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To mobilize the continent and international communities behind Freedom Park Trust.
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Taking the Freedom Park to AU,Nepad and SADC Taking the concept of Freedom Park to the International conventions |
Participate in Multilateral relationships
Participate through presentation of papers on the Freedom Park Concept Engaging Ambassadors to market the concept of Freedom Park internationally |
Freedom Park Concept well accepted within AU, Nepad and SADC Freedom Park concept well accepted internationally. Existing International partnerships |
Ongoing |
3.2 FUNCTIONAL STRATEGIES FOR FINANCE DEPARTMENT
Goals |
Strategy |
Critical Success Factors |
Key Performance Indicators |
Due Date |
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FINANCIAL COMPLIANCE |
Information management |
Review of financial information management strategy |
Secure and comprehensive information management system |
31 Jul 2006 |
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Financial management |
Review of cash management strategy |
Qarterly cash flow forecasts |
30 Apr, 31 Jul, 31 Oct 06 & 31 Jan 07 |
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Develop Quarterly reports for submission to DAC |
Submit quarterly reports |
30 Apr, 31 Jul, 31 Oct 06 & 31 Jan 07 |
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Develop annual financial report |
Compliant annual report |
31 May 2007 |
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Review the budget of Phase II design. |
Revised budget of Phase II |
31 Jul 06, 31 Oct 06, 31 Jan 07 |
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Review of 2006/07 budget |
Revised budget |
31 Jul 06, 31 Oct 06, 31 Jan 07 |
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MTEF budget & strategy for 2007/08 - 2009/10 cycle |
MTEF budget & strategy delivered on time. |
28 Feb 2007 |
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Produce monthly reports |
Monthly reports |
Monthly |
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Review of financial policies |
Revised financial policy |
31 Jul 06 |
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Supply Chain Management |
Review the operation of Supply Chain Management unit & its policy |
Revised SCM policy |
31 Jul 2006 |
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Fund raising |
Review the fund raising policy & strategy for operations |
Funds for operations |
30 Nov 2006 |
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Review the fundraising policy & strategy for capital works |
Funds for capital works |
30 Nov 2006 |
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Review the asset management policy. |
Asset management policy. |
31 Oct 2006 |
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Asset management |
Review the insurance management policy |
Adequate and current cover at best premiums |
31 Oct 2006 |
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Review asset valuation |
Asset revaluation |
31 Oct 2006 |
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SOCIAL-ECONOMIC GOALS |
Poverty alleviation |
Review BEE strategy |
BEE strategy |
31 Oct 2006 |
Review SMME strategy |
SMME strategy |
31 Oct 2006 |
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EMPOWERED HUMAN RESOURCES |
Resource planning |
Implement strategy to acquire and retain specialised financial skills: procurement/budgeting/financial reporting |
Skills development and retention plan. |
31 Oct 2006 |
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3.3 FUNCTIONAL STRATEGIES FOR MARKETING AND COMMUNICATIONS
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Develop and implement a successful and effective marketing strategy that fully addresses national market needs |
Conduct market research to determine perceptions, attitudes and behaviours towards the project, and identify market segments unique to this project for effectively targeted marketing programmes |
Informative research defining market needs relating to the Freedom Park project
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Write Research brief Tender process
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Research house appointed
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In field early April 05 End Jan 05, Bi-annually |
Continuously monitor impact of marketing programmes |
Perception and communication gaps needing to be addressed by marketing programmes |
Identify and plan to fill market expectation and communication gaps |
Increasingly impactful marketing programmes |
Annually |
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Continuously test concepts as they evolve, in line with heritage content development |
Correct delivery of market and product benefit offerings needs of every citizen, as far as possible |
Desired product content |
Integration with intermediate phase elements |
March 2006 |
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
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Promote the identity and dignity of every citizen of South African
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Share and celebrate commonalities in cultures and open conversation
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Public media discussions Community involvement in contributing knowledge
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Integration of discussion groups of society emancipating self esteem needs targeting each member society |
Buy-in of identified radio stations Buy-in of press Inform people about Intermediate Phase Design |
April 05
April 05 March 05
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Create enabling mechanisms for all citizens to participate in the unfolding of the Freedom Park Project |
Encourage public debate communicating about African indigenous content |
Radio talk programmes: national, regional, local stations TV magazine programme: comprising talks, sharing of pain, etc.
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People’s increased understanding and freedom to discuss content areas that were taboo in the past
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Initial paid for messages on radio and in print media, plus outdoor Inform and challenge people about IKS content unfolding to reflect upon our past to develop the future |
March 05
March 05
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Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Create enabling mechanisms for all citizens to participate in the unfolding of the Freedom Park Project
Public acknowledgment of the need to heal each other and to allow participation by all
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National participation process in logo design using township malls, rural communities, schools, venues, channels, community and traditional leaders, etc. Identify and utilise the various channels incl. the website as a discussion forum tool
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Simple and piercing call for participation Translated messages for al regions Identification of iconography relevant to the Freedom Park Careful involvement of the nation in developing an icon that symbolises the park without clashing with the design, while roll out has carefully planned processes. NB: Consider design integration into corporate ID design, and possible integration of icon into landmark of site |
Appoint professional script writer
Public call across all media Liaison meetings: Heritage Dept Visits to grassroots level Co-ordination of collection Tender process for marketing services |
Professional, responsive, on time public messages
Integrated programme Design submissions by all facets of society Possible inputs for sculptural designs for Sikhumbuto and various aspects |
Feb 05
March 05 Feb 05
TBA 2 Feb 05
TBA 2 Feb 05
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People’s increased understanding and freedom to discuss content areas that were taboo in the past |
Website that is alive and lives up to expectations of open discussion, up to date inputs and responses |
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Assessment and evaluation of content and effectiveness |
Contractors’ TOR revisited TOR of staff managing website
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Feb 05 |
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Create enabling mechanisms for all citizens to participate in the unfolding of the Freedom Park Project
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Group visits to site as the project unfolds. Focussed group invitations Organised tours and testing concepts Public Relations Publicity opportunities |
Non-partisanship of the Freedom Park Develop lobbying angles to continuously liaise with all political parties:
African ambassadors Names of deceased Identified stakeholder groups
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Prejudices, myths re: SA’s story answered and measured in annual perceptions monitoring survey
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Level of participation by all race groups and political parties |
Ongoing |
Create enabling mechanisms for all citizens to participate in the unfolding of the Freedom Park Project |
Develop a communication language that will make all language groups desire to participate as ‘true’ South Africans’ (challenging their thinking/mindset.) |
Attention grabbing messaging techniques: challenging mindsets that gets the nation talking Create a consciousness about the importance and role of rewriting/retelling our history Develop music and poetry compilations and jingles unique to project Develop creative distribution channels to market by-products in enhancing project awareness |
Talking Discussion forums Productions Performances Music Poetry Dance Networking events |
Dialogue amongst all groups Involvement of artists Film producers
Impacful, measured events |
March 05
Commence Feb - Aug 05
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Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Continuously develop understanding of heritage contents, and project development processes on site Update the market at every turn Continuously upgrade skills of the department to keep up with global trends in delivering marketing services and programmes |
Below-the- line activities using octopus tentacle strategy
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Public call to produce songs, poems, films, stories, documentaries, etc. for a prize, then later to be used for sale at the site for future self-sustenance by the FP.
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Meetings Briefings Public announcements Events
Linkages with IKSSA, AROSA, etc. |
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ongoing
March 05
End Feb Early March/April 05 |
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Create a project presence In the entire country
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Professional Data base management
Signage
Outdoor advertising
Identification of site from all directions |
Effective relationship marketing and CRM programmes Awareness of location and plans of FP project |
March 05
Subject to presidential approval of design
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Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Project consistency in the identity, messaging and activities of the Freedom Park
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Application of brand mandatories (standards) on all materials |
Set branding and messaging standards Set communication standards
Briefing standards |
Meetings
Writing
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Dissemination to marketing staff |
End Feb 05 |
Identify and develop items for the promotion the architectural design to be constructed, post presidential approval, applying: |
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Meetings
Writing Productions
Appointment of suppliers
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Impactful and reader friendly publications Quality of submissions by all facets of the nation Well organised creative and meaningful outputs |
Feb/March 05 |
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Develop a creative and a high performance marketing team that will deliver effectively |
Enable a creative environment and space that will enable creative processes to grow Enable social networks that enable informal creative inputs from stakeholders, .e.g.
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Staff surveys Breaking of bread breaks where CEO updates staff Informal social gatherings, Fridays, after work |
A creative, fun but hardworking, efficient environment |
April 05 |
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Develop a creative and a high performance marketing team that will deliver effectively |
Develop programmes and Design processes required to meet objectives |
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Effective, creative teams Skilled team Creative culture Clear job objectives
Retention of skilled staff Well managed data base Timeous roll-out of plans
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Meetings
Staff discussions Staff performance assessments Evaluation of current skills Restructuring dept. Staff appointments
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7 Feb 05 Feb 05 Feb 05
ongoing Aug 05
ongoing |
Key Objective |
Strategy |
Output |
Service Delivery Indicator |
Service Delivery target of milestone |
Estimated date of completion |
Produce tools of communicating IKS using self funding strategies Plan indigenous content with heritage and research for use to stimulate debate and issues in public |
Promote IKS through stimulation of discussion of a large scale nationally
Form effective linkages with existing local and continental programmes to enhance the collection, preservation, reproduction into current media and dissemination using self-funding strategies |
Production of interest-generating knowledge - based materials of:
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Meetings Networks Communications Joint planning Joint implementation with relationship bodies, e.g. DAC, IKSSA, KARA Heritage Institute, NHC, other heritage insts, etc. |
Quality resalable CDs, videos, etc. Effective distribution plans Quality documents with well thought out strategy of correct targeting
Effective distribution networks
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Commence Sept 05/TBC
Commence March 05 April 05
Feb 05
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3.4 FUNCTIONAL STRATEGIES FOR CORPORATE GOVERNANCE
Key objective |
Strategy |
Output |
Service delivery indicator |
Service delivery target or milestone |
Progress |
Legal Advisory Services |
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To provide legal advisory services to internal stakeholders |
1. Ensuring accuracy, reliability and compliance of all agreements.
2. Formulating reliable, legal opinions on among others legislation that has a direct impact on FPT. |
1.1. Taking instructions from the end user. 1.2. Prepare contracts / MoU’s for collaboration with relevant external stakeholders. 1.3. To facilitate signature of agreements 2.1. Maintenance of law library 2.2. Research on matters of the law 2.3. Give instructions to the Company Attorney to formulate legal opinions 2.4. Advise and do presentations on legislation which affects FPT. |
1.1. Availability of signed contracts and data base of contracts 1.2. Availability of signed contracts and data base of contracts
1.3. Availability of signed contracts and data base of contracts 2.1. Availability of reference material. 2.2. Availability of well researched legal opinion. 2.3. Compliance with the law and policies.
2.4. Availability of presentations and written advice. |
Watertight and legally compliant agreements.
Reliable and well researched legal opinions. |
Ongoing
Ongoing |
Ensuring compliance with Statutory, Internal Controls and other Regulatory Requirements |
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To ensure compliance with statutory, internal controls and other regulatory requirements. |
1. Implement Corporate Governance Principles
2. Provide effective and efficient support to Board, Board Committees and Management.
3. Prepare and Implement effective communication strategy for Board to communicate Board decisions to Management and vice versa
4. Maintenance of statutory registers
5. Management of litigation matters by and against FPT
6. Facilitate preparation of annual report |
1.1. Guide the Board collectively and each individual member on their duties and responsibilities.
1.2. Obtain final approval of the amendments to the Deed of Trust by DAC and Department of Finance. 2.1. Developing annual roster for meetings
2.2. Issuing of written notices of Board, Committees, and management meetings. 2.3. Securing of venues of Board, Committees of Board and management meetings. 2.4. Formulate Agendas with Chairperson and CEO.
2.5. Preparation and distribution of board packs
2.6. Attendance and taking of minutes of the Board, Committees of Board, and Management Meetings. 2.7. Facilitating the processing of honoraria and claims. 2.8. Distribution of Board minutes and resolutions to relevant stakeholders. 3.1. Research criteria and requirements for effective communication 3.2. Formulate strategy for effective communication based on research results 3.3. Implement communicate strategy
4.1. Registration of interests of members of the Board, members of the committees of the Board and Management. 4.2. Maintenance of minutes register and attendance registers of meetings. 4.3. Filing of statutory documents and reports. 5.1. Giving instructions to the Trust’s attorneys. 5.2. Provide legal opinions 5.3. To provide general legal advisory services to Board and management. Ensuring legal and statutory compliance in drafting and presentation of the annual report. |
1. Well informed and well knowledgeable Board. 2. Good Corporate Governance
1. Effective functioning of the Board and the Board Committees – Effective management of the Park
2.1. Annual roster to be ready at the beginning of each financial year Availability and distribution of annual roster of meetings to Trustees, committee members and management. 2.2. Notices to be issued at least (14) fourteen days before meeting date
2.3. Venue to be prepared five days before meeting date
2.4. Availability of an agenda, which was formulated in consultation with Chair and CEO. 2.5. Board packs to be distributed at least seven days before the meeting date 2.6. Availability of corrected Minutes before the next meeting.
2.7. Claims submitted to finance Department within two days of receipt 2.8. Minutes and resolutions to be distributed within seven days of the meeting date. 3.1. Availability of a reviewed Strategy.
3.2. Strategy for implementation
3.3. Enhanced effectiveness and timing of communication of Board decisions to internal and external stakeholders. Policy for communication of Board decisions to internal and external stakeholders. 4.1. Availability of updated registers
4.2. Availability of updated registers
4.3. Availability of updated registers.
5.1. Availability of reports.
5.2. Availability of reports. 5.3. Availability of reports.
Appropriate and comprehensive annual reporting.
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Good Corporate Governance.
Effective and efficient Board and Committees of Board.
Effective Communication.
Good Corporate Governance
Reduced litigation.
Good Corporate Governance |
Ongoing
Ongoing
June 2005
Ongoing
Ongoing
April of every year
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3.5 FUNCTIONAL STRATEGIES FOR PROJECT
Key objective |
Strategy |
Output |
Service delivery indicator |
Service delivery target of milestone |
Estimated date of Completion |
Completion of the Intermediate Phase
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To successfully complete the Freedom Park within time and budget & To preserve, protect and promote IKS, both a science and culture in its own right so as to emancipate the African voice, nationally, continentally and internationally; and |
Intermediate Phase Design |
Design meetings |
Approved design |
March 2005 |
Completion of the Intermediate Phase |
To successfully complete the Freedom Park within time and budget |
Intermediate Phase Tender |
Tender process |
Contractor appointed |
May 2005 |
Completion of the Intermediate Phase |
To successfully complete the Freedom Park within time and budget & To contribute to nation building and reconciliation by providing a forum for South Africans to value and appreciate our cultural diversity as a treasure and wealth of our nation; |
Intermediate Phase Construction |
Construction |
All Intermediate Phase elements completed |
March 2006 |
Key objective |
Strategy |
Output |
Service delivery indicator |
Service delivery target of milestone |
Estimated date of Completion |
Completion of the Second Phase
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To successfully complete the Freedom Park within time and budget & To preserve, protect and promote IKS, both a science and culture in its own right so as to emancipate the African voice, nationally, continentally and internationally; and |
Second Phase Design |
Design meetings |
Approved design |
Jan 2006 |
To successfully complete the Freedom Park within time and budget
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Second Phase Tender |
Tender process |
Contractor appointed |
March 2006 |
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To successfully complete the Freedom Park within time and budget & To contribute to nation building and reconciliation by providing a forum for South Africans to value and appreciate our cultural diversity as a treasure and wealth of our nation; |
Second Phase Construction |
Construction |
All Second Phase elements completed |
Feb 2007 |
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Completion of the Third Phase
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To successfully complete the Freedom Park within time and budget & To preserve, protect and promote IKS, both a science and culture in its own right so as to emancipate the African voice, nationally, continentally and internationally; |
Third Phase Design |
Design meetings |
Approved design |
Nov 2007 |
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To successfully complete the Freedom Park within time and budget |
Third Phase Tender |
Tender process |
Contractor appointed |
Jan 2008 |
To successfully complete the Freedom Park within time and budget & To contribute to nation building and reconciliation by providing a forum for South Africans to value and appreciate our cultural diversity as a treasure and wealth of our nation; |
Third Phase Construction |
Construction |
All Intermediate Phase elements completed |
Outside period covered by this strategic plan |
3.6 FUNCTIONAL STRATEGIES FOR HERITAGE
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
for South Africans to value and appreciate our cultural diversity as a treasure and wealth of our nation; |
Conduct historical and Indigenous Knowledge Research to contribute to the emancipation of the African voice and nation building
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Developed |
Historical and IKS Research Activities Research
Development of Principles for National Building
Dissemination of knowledge on the emancipation of the African Voice |
Research Co-ordinator appointed
Workshops and public debates held
Research materials published |
Ongoing
Every year
Ongoing |
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2. To organise the production and dissemination of knowledge for the emancipation of the African voice |
Publications, film documentaries, radio programmes, portals, public debates, exhibitions etc done. |
Regional Coordination Identify stakeholders Events management Reports and Publications |
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Yearly
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KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
Conference and Seminars on topics such as:-
Exhibitions Television Talk shows Production of film documentaries |
Workshop organised Seminar organised Seminar organised Research Coordinator Curator, Research coordinator |
March –May 05 June 05
Sept 05 |
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To become a leading knowledge producer on history, IKS and African Renaissance |
Publishing unit in place |
Publishing activities Editing research reports Publishing new histories |
Editorial Committee |
March 2006 |
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2. To successfully complete the FPT Project within time and budget limits |
1. Complete the Vision Design Brief for the Intermediary and Phase II |
Vision Design Brief completed |
Develop Vision
Panellists’ Workshops |
Meetings of Heritage Dept and 3Persons Committee
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28 February 05
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2 . Develop Master Narrative Plan for the Dream/museum |
Master narrative plans Completed |
History Themes Developed |
Panel Discussions Commissioning |
31 March 05 |
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
Preliminary Narrative
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Panelists |
31 March 05 |
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3 . Develop Exhibition Master Plan for the Dream |
Exhibition Plan and Strategy submitted |
Exhibition Design Briefs Appoint Exhibition concept Design Team (Dream Team)
Selecting Exhibition Devt Teams |
Heritage Manager Curator Research coordinator Project Manager and 3PC appoint Dream Team
Dream team selects development teams |
31 April 05
31 March 05 |
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To develop and mount the designs and Exhibits in the Dream |
Exhibition Design plans Completed
Exhibits are mounted in the dream |
Schematic Design Sub-Phase Design Development Contract Document Sub-Phase Bid process Fabrication and Installation of Designs Opening |
Development Teams work plans approved |
Sept 05 March 06 August 06 20 December 06 30 september 07 December 2008 |
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
5. To develop detailed audiovisual Plan and implementation Plan |
Audiovisual and Implementation plans completed |
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Audio visual team appointed |
March 06 |
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6. To develop and Implement the Information Technology Plan |
Information Technology Plan developed and implemented |
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IT Team reports Manager |
June 06 |
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7. To Develop and implement a plan for the living heritage |
Living heritage plan and implementation |
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Reports on Living heritage training activities |
September 06 |
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8. To develop human resources to effectively run the Dream |
Staff Plans and training |
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Reports on Staff training |
30 September 07 |
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9. To develop and implement a disaster (risk) management plan for the Heritage Department
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Disaster management Plans Submitted |
Conservationist commissioned |
Research and bench marking activities
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30 September 07 |
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KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
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10. To employ sound resource planning and principles |
Annual Business Plans |
Review of strategic plans biannual |
Reports submitted to management |
September 06 |
11. To develop Collections Policy Framework for the Pan African Archives (PAA) |
Collections Policy framework done. |
Commission position paper on PAA
Workshop/ seminars/ panel discussions |
Paper completed |
June 05 |
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12. To develop Collections Master Plan for the PAA |
Collections Plan and Strategy submitted |
Collections Design Briefs |
International Committee meetings |
30 July 05 |
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13. To acquire collections |
Collections Acquisition Completed
Collections are mounted in the installed in Archives |
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Collecting activities, purchasing etc by Archivist |
June 07
Oct 2008 |
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
3. To position Freedom Park Trust firmly in the hearts and minds of stakeholders |
1. To Organise Week of Reconciliation each year |
Nationwide Celebrations conducted |
Provincial Celebrations programmes
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Planning meetings for FPT and Provincial government partners |
Annually December 16 |
2. To plan and organise Cleansing and Healing and Management of graves in foreign countries |
Cleansing and healing ceremonies should have taken place in:- Angola Uganda Tanzania Zambia Zimbabwe Russia UK Germany |
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Reports on Cleansing and Healing Ceremonies held |
Annually |
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3. To provide content for the Youth mobilisation |
Youth Programme strategy and Framework |
Content Development Production of heritage resources in the region
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Strong partner activities |
30 June 05 |
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4. To provide opportunities in heritage for the participation of the University communities |
Universities sign MoU’s with FPT |
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Workshops Negotiations joint research activities |
Sept 05 |
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KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
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FPT information packages |
Evaluation of visitors experience Consultation with stakeholders |
Stakeholder needs analysis |
Ongoing |
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6. Audience Development |
Strategy Document |
Study tour of leading SA heritage destinations |
Study Reports |
30 June 05 |
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4. To preserve and promote Indigenous Knowledge Systems both as a science and culture in its own right so as to emancipate the African voice, nationally, continentally and internationally
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1. To Preserve all the artefacts, manuscripts, books, furniture and digital resources (born digital and converted) |
Preservation expertise acquired by the Institutions |
Appointment of appropriate staff Workshops Routine maintenance of materials Restoration |
Conservationist appointed |
06 June 05 |
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Strategy to promote IKS submitted |
IKS panel participation Collaboration with IKS institutions Publications of IKS materials |
Implementation of strategy with partners institutions |
30 May 05 |
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
3. To work with Others to develop a framework of IPR |
MoU’s with Partnership developed |
Development of awareness to protect IKS Participate in activities leading to development of IPR regime Link up global players in IPR |
Workshop on IPR |
Sept 05 |
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Conventions signed |
Work with DAC to implement global conventions |
Meetings held with DAC officials |
October 06 |
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4. To seek ways to convent IKS into Innovation products |
Innovative products developed |
Business plans Providing opportunities for micro enterprises at Freedom Park Trust |
Working with DST and CSIR whenever products are identified |
Ongoing |
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IKS is widely accepted in SA communities. |
Campaigning Popular methods of dissemination. |
Publications, pamphlets, meetings and debates held. |
March 06 |
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5. To manage the Freedom Park effectively and efficiently as a pioneering and empowering destination in compliance with all relevant legislation |
1. To review all necessary legislation |
Audit Report on relevant legislation |
Review of legislation |
Team to conduct Audit Report appointed |
Mach 06 |
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
2. To Appoint appropriate staff |
Staff appointed |
Staff Audit Better recruitment methods Improved ambiance |
Appointment of staff |
Phased process according to plans |
|
|
3. To develop conservation strategies |
Conservation strategic Plan |
Conservation team in place
|
Conservation team activities |
Sept 07 |
4. To employ open management style |
Management systems in place |
Staff training Staff performance appraisals |
Appraisal reports |
Sept 06 |
|
5. To increase the number of visitors to the FPT |
Audience development strategy document |
Audience development strategies |
Quarterly Statistical Reports |
Ongoing |
|
6. To implement public participation and community consultation |
Increased number public and community participation programmes put in place |
Community participation in story telling Community provision of living treasures in the Dream Community participation in curation of exhibits |
Front-end Evaluation of FPT visitors |
2007 |
|
7. To train staff |
Staff trained |
Tour guides Story tellers Curators Archivist Digital technicians Conservation/preservationists
|
Training programmes and schedules in place |
Ongoing through out the period phase by phase |
|
KEY OBJECTIVE |
STRATEGY |
OUTPUT |
SERVICE DELIVERY INDICATOR |
SERVICE DELIVERY MILESTONE |
ESTIMATED DATE OF COMPLETION |
|
|
Freedom Park Trust Vision adopted by the NEPAD, SADC AND AU |
Dissemination of information through NEPAD, SADC &AU structures |
Research Coordinator and Marketing and Communication marketing activities |
Ongoing October 05 |
|
Papers presented at the international conferences, |
||||
3. Membership to international heritage Institutions and associations |
|||||
4. To organise and host |
3.7 FUNCTIONAL STRATEGIES FOR CORPORATE SERVICES
Key Objectives |
Strategy |
Output |
Services delivery indicator |
Services delivery target of milestone |
Estimated date of completion |
1.Attracting and retaining talent |
Retention strategies |
|
% of positions that remain vacant % of staff turnover rate |
Subscription to Salary Surveys Completed Staff training programs Survey report |
Annually
June 2005
September 2005 |
2.Aligning goals and Behaviors of employees with that of the organisation |
Alignment |
Strategy for engaging line managers in human resource planning. |
% of employees who understand how the work of their department contributes to FPT’s strategic goals & how their work contributes to their department business plan. Demonstrated linkages between department human resource plans and corporate human resource priorities. |
Employee development plans Well functioning Employee support structures |
April 2005
June 2005 |
3. Building competence workforce to ensure the organization has the knowledge, skills and abilities to accomplish current and future business plan goals. |
Competence development |
Targeted employee development |
% of managers who report their employees have skills to meet current and future needs. Employee's assessment of organizational support for their learning to meet current and future needs |
Ongoing |
|
4.Improving the quality of employees’ work life |
Employee wellness |
|
% of employees who are satisfied with their employment with FPT. % of managers who report they are able to attract the talent they need. |
Ongoing |
|
5. To ensure FPT employees can adapt to meet changing needs . |
Versatility |
Develop a Departmental human resource plan with leadership continuity strategies |
Development plans in place for all employee Suitable candidates are available to compete on identified critical positions. Number of developmental moves for staff |
Ongoing
Ongoing |
|
6 To ensure employee commitment to FPT goals and values. |
Commitment |
Seek feedback from employees on aspects of the work environment, on a regular basis |
% of employees who report their managers helps them know and understand how well they are performing. % of employees who receive timely recognition or acknowledgement for their work from their supervisors. |
April 2006 |
|
6.Ensure effective management of the organization resources |
Resource Management |
Development and management of services level agreements Document Management System Refresh IT infrastructure |
% variance between the Assets register and general ledger
% Variance between Assets register and physical assets count Implemented system New IT systems |
Maintain Assets tracking system |
Ongoing
April 2007 March 2008 |
JM NKWANA
ACTING CHIEF EXECUTIVE OFFICER: FREEDOM PARK TRUS