PRESENTATION TO THE PORTFOLIO COMMITTEE 14 MAY 2002
This document presents the SASC strategic approach towards achieving its vision and mission and outlines the programmes and projects underpinning our strategy.
Resulting from the organisational review and development process we embarked on in the 2001-2002 financial year, the key issue for SASC was for the organisation to focus its resources on achieving its strategic thrusts or objectives as identified by the Commissioners in February 2001. This has become a critical imperative for us in view of the challenges and threats identified in the strategic planning. In this way we have been able to not only channel our input to the critical programmes but also identify key projects that will ensure that the organisation achieves its distinctive position as overall co-ordinating body for sport in South Africa and thus meet both the intention and letter of the SASC Act. Equally we have been able to re-focus our approach to some of the programme areas we have inherited thus sharpening our involvement in promoting, developing and resourcing sport and recreation.
Over and above that we have identified the critical areas our organisation needs to leverage, thus ensuring that we can establish our core competencies and establish critical partnerships that will ensure that we can integrate inputs from within the sports environment, to achieve our objectives. This approach has enabled us to define clearly the nature, form and benefit from each partnership.
To this extent we have changed our budgeting approach to match our performance management style. By identifying a vision, mission and strategic thrusts, the SASC has set itself an objective. It is on this that we want every one of our stakeholders to measure us on. We believe that we should structure our budget and delivery systems and processes accordingly. Simultaneously, we are reviewing the organisational structure to reflect this philosophy and to achieve the organisational objectives based on well-researched customer needs.
Our budget plan is about ensuring best value for clients on the services we provide by focusing on their needs and good organisational and staff capability. We have identified that building the internal capability in our staff is one of the most critical aspects of our growth. At the same time over the next three to five years we will gradually decrease high percentage of our human resources budget in relation to the total budget of the Commission to be in line with generally accepted industry norms. We have adopted various tactics in this regard including not filling some of the vacancies resulting from resignations.
The budget presented is thus structured according to five strategic thrusts or objectives. Under each strategic thrust we have identified key performance areas and programmes and projects that the SASC will undertake. Each strategic thrust, key performance and programme is explained together with intended outcomes.
Our Vision
To lead South Africa to world-class sporting excellence.
Mission
In pursuance of the above vision the South African Sports Commission seeks to create a nation of world-class sportsmen and women by improving opportunities for all South Africans to participate in sport and recreation.
We will work in partnership with our stakeholders by striving to meet their human resource and infrastructure needs.
We will ensure that the management, promotion and coordination of our sport and recreation is administered with excellence.
Values
Trust, Integrity and fair play.
Teamwork and partnerships to achieve excellence.
Innovation and Efficiency
STRATEGIC THRUSTS PROGRAMMES AND PROJECTS
THRUST 1 MASS PARTICIPATION
2001/2002
A. Mass Participation
1. Indigenous Games
National Launch of the Indigenous Games February 2001
Promote and revive Indigenous Games throughout the country
Training of provincial co-ordinators in all 9 provinces in Indigenous Games.
Provincial launches of Indigenous Games during 2001.
Distribution of equipment to all provinces.
2002/2003 The future
National Indigenous Games Festival
Establishment of a national structure for Indigenous Games.
Build relations with Zone VI countries regarding Indigenous Games.
2001/2002
2. Junior Dipapadi
To build human capacity with skills on how to engage children into sport and recreation at an early age.
Workshops on Junior Dipapadi in all 9 provinces in progress
Exchange programme with Zone VI countries in progress
Provide provinces with Playsport, SuperStart and Modified Sport equipment packs and manuals in progress
Modified Sports workshops (in 4 codes) in all provinces in progress.
Stakeholders workshop to establish relationship with junior sport on hold.
2002/2003 The future
Introduce children between ages of 3-14 years to sport and recreation by getting primary schools and shelters involved in the programme.
Create a bigger parent and community awareness on the positive impact of childrens involvement in physical activities by empowering caregivers, early childhood teachers, foundation and intermediate teachers and community leaders to run Junior Dipapadi sessions
2001/2002
3. Recreation to promote wellness through active participation
Develop recreation policy guidelines in progress.
Formalise delivery structures in the provinces in progress.
2002/2003 The future
Finalise the national policy on recreation and to get the buy-in from all the major role-players.
Empower the provincial structures for recreation to ensure that delivery takes place in the provinces.
The national launch of a new recreation initiative.
The launching of national recreation projects
2001/2002
B. Organised Participation
1. Monitoring of Federations this is ongoing
2002/2003 the future
Establishing codes that will ensure equitable participation to all through a gradual and sustainable increase in the number of persons of colour who participate in such sports.
Assisting NFs to operate in a conflict-free environment
Providing recognition criteria
Standardisation and allocation of National Colours
Prioritisation of National Federations.
2001/2002
2. Dispute Resolution to educate national and provincial federations with regards to unity and dispute resolution.
To market the SASC Dispute Resolution Centre in progress
Advance training in dispute resolution completed.
Provide qualified mediators and arbitrators to assist with serious disputes within allocated national federations ongoing.
Establish dispute resolution centres in all 9 provinces on hold.
2002/2003 the future
Market the SASC dispute resolution centre to potential clients within the sporting fraternity by educating the NFs and making them aware of dispute resolution mechanisms that are in place using the website, databases, literature distributed at sports events and meetings (e.g. General Assembly).
Advance training in Dispute Resolution
Establish dispute resolution centres in the 9 provinces.
3. Sports Management and Liaison
2002/2003 the future
To assist NFs establish appropriate governance structures and procedures by drawing up agreements with the NFs and holding workshops and intervention meetings.
2001/2002
4. Sports and Recreation Administration Training to facilitate the development of a team management training programme. To develop a network of training providers for the SASCs education and training programmes.
Training of managers for Commonwealth Games 2002 completed.
2002/2003 the future
Revise and update education and training material at basic and advanced level and ensure the courses are also revised, updated and relevant training courses are held. To be tracked through database (continually updated).
2001/2002
5. Facilities Management to develop a sport and recreation facility management training skills programme, and facilities provision and maintenance policy.
Workshops are being held in all 9 provinces (part of the "Building for Sport" programme, in collaboration with Sport & Recreation SA) in progress.
2002/2003 the future
Translate community-based sport and recreation facility management booklets into other SA languages.
Conduct workshops in provinces and encourage them to support management of sport and recreation facilities (develop and sense of ownership)
Train and increase the number of facility managers.
6. Coaching to finalise the generic coach skills programme training manual at NQF levels 3-4.
2001/2002
In progress.
2002/2003 the future
Facilitate the accreditation of course material in conjunction with THETA which will contribute towards national skills development.
Issuing of manuals for generic skills training.
The possible establishment of a National Coaches Association in conjunction with the High Performance Programme.
7. Technical Officials to develop an NQF compliant education and training course material for technical officials.
Projects delayed.
2002/2003 the future
Facilitate the accreditation of course material in conjunction with THETA which will contribute towards national skills development.
Issuing of manuals for generic skills training.
8. Course presentation to build capacity of sport and recreation workshop organisers, presenters and facilitators.
1st provincial Indigenous Games workshop (KZN) completed.
2002/2003 the future
Facilitate the accreditation of course material in conjunction with THETA which will contribute towards national skills development.
Issuing of manuals for generic skills training.
9. Bidding and Hosting to co-ordinate and oversee the completion of the bidding and hosting guidelines/checklist in progress.
Facilitate an integrated national strategy for the bidding and hosting of international events in SA in progress.
Finalising the bidding and hosting regulations together with Sport and Recreation SA
2002/2003 the future
A 20-year calendar of events produced and distributed
Hosting and bidding guidelines adopted and adhered to by all role-players.
Ensure that NFs adhere to bidding and hosting procedures
C. Transformation to assist in developing a transformation strategy.
Developed draft policy transformation framework in progress.
Draft Affirmative Action policy in progress.
Internal transformation within the SASC part of the organisational development process.
Consolidation of the national transformation framework affirmative action, gender equity, disability equity.
2002/2003 the future
Establish a transformation committee/forum responsible for transformation co-ordination.
Regular transformation workshops to be held.
THRUST 2 ELITE PARTICIPATION
A. Team Presentation
2001/2002
1. Commonwealth Games M2002
Team management have been announced; entry by numbers has been submitted; code manager training has been concluded; the project was successfully launched in October 2001; a second pre-inspection visit is anticipated for April 2002.
2002/2003 the future
Successful pre-inspection visit held in April 2002
Budget reductions due to lack of sponsorship, and increase in potential number of athletes due to improved qualifying performances
Accreditation of all athletes, officials successfully submitted to Manchester.
Successful team delivery of Team SA to Manchester
2. Zone VI Games to plan and prepare for the delivery of the SA team to these games (Malawi 2003) awaiting further instructions from the Zone VI Executive.
2002/2003 the future
Meeting of Executive Secretariat of Supreme Council of Sport in Africa in April still awaiting further instructions from the Zone VI Executive
3. All Africa Games to plan and prepare for the delivery of the SA team to these games (Abuja, Nigeria 4 to 18 October 2003) Project team approved; project plan in place; recce visit required (to be confirmed).
2002/2003 the future
Pre-inspection/recce visit in July 2002.
Preparation of the team scientific support
Procuring sponsorship
Logistical and operational preparations as per project plan.
2001/2002
B. Team Preparation
1. High Performance Programme to empower SA athletes with the leading edge through the application of sports technology.
Sports Technology Presentations to selected federations by CSIR completed.
Financially assist National Federations to ensure attendance at CSIR presentation in progress.
In co-operation with the CSIR develop sports technology packages for the National Federations completed
Finalise, update and maintain a high performance database and website in progress.
Liaise with high performance providers to facilitate needs and/orrequirements of the high performance providers.
Update and standardise testing protocols and assessment manuals ongoing.
Update and revise accreditation of selected individuals and institutions that supply high performance services.
Testing of athletes for Manchester 2002 ongoing.
2002/2003 the future
Updated accreditation criteria and a register of accredited service providers to include the number of individuals and institutions accredited.
World-class up-to-date protocols and assessment manuals.
Completion and successful utilisation of HPP database (judged on number of "hits" and queries received via the database).
C. Talent Identification and Development to facilitate the development and implementation of an equitable and readily accessible talent search, recruitment and development programme in selected sporting codes
Workshops with various sporting codes to monitor progress of TID programmes in progress
2001/2002
1. Provincial Sports Academies The SASC is to support the establishment and maintenance of provincial academies in all provinces as approved by MinMec. Sports Distribution Agency of the Lotteries Board took a decision to financially support the development of academies.
Facilitate creation of a co-ordinated continuum of development for SA athletes at provincial level through the academies.
Draft SASC policy on provincial academies finalised.
Prepare guidelines for utilisation of lottery funding for provincial academies await final approval from Distribution Agency.
National workshop held in February 2002 with all provinces and National Federations compilation of inputs to be finalised.
Finalisation of legal entity of Provincial Sports Academies and drafting of standardised constitution done.
2002/2003 the future
Money has been allocate from the National Lottery
Advertisements of managers for all 9 provinces were placed in national newspapers and applications have been distributed regionally.
Finalisation of Business Plans of Provincial Academies.
Finalisation of Agreement between the Distribution Agency, the SASC and the Provincial Academies.
2001/2002
1. South African Games to establish SA Games structures and implement strategies.
SA Games will focus on the youth.
Will involve all nine (9) provinces, but will be hosted by Gauteng/Tshwane Council.
Compiling Chef de Mission manual in progress.
Local Organising Committee has been established.
Facilitation of meeting of provincial forums completed.
Develop and promote corporate identity for SA Games done.
To host and stage the 2002 SA Games from 25-29 September 2002 preparations in progress.
2002/2003 the future
Host Games in September - nine provincial teams with nine codes of sport of which the disables sportspeople will compete in five.
Determining of next SA Games host Province (2004).
Evaluation and review of the SA Games implementation strategy (March 2003) .
THRUST 3 Provision of Resources
2001/2002
A. Information Management
1. Research to conduct sports research on relevant issues (e.g. facilities, trends in participation, demographic representation, etc).
Report will be available by the end of 2002.
2002/2003 the future
Obtain and disseminate information on statistical data (facilities, values, spectatorship, etc) and ensure it is easily and readily available.
2001/2002
2. Sports Colloquiums Sharing and building strategic visions with sport and industry leaders and to create a quarterly forum to share sport strategic insights and distribution to SASC clients
1st colloquium held in October 2001 sports sponsorship.
2nd colloquium in March 2002 media and sport.
2002/2003 the future
Quarterly colloquiums with post-distribution of videos and tape recordings available to relevant and interested stakeholders.
2001/2002
3. Website Maintenance to create and manage a channel for the SASC to communicate and interact with the sporting community.
The SASC website is up and running and is updated on a regular basis. It can be accessed by visiting www.sasc.org.za.
2002/2003 the future
Ensuring up-to-date information is available via the web-site and get feedback through number of "hits" and queries received via the site.
2001/2002
4. Database Management to ensure a system for collecting and analysing sport data in an effective way. There is an intention of linking this to other databases, such as NOCSA to ensure access to as much information as possible.
2002/2003 the future
Structure completed and number of records captured on the database, number of queries and usage of database.
5. Intranet a tool utilised to improve internal communications.
6. Library to collect and make available books and magazines and online databases regarding sport. These resources are available and accessible to internal and external clients.
2001/2002
7. Publications to distribute information about the SASC by means of publications about the what, where and when of sport in South Africa.
2002/2003 - the future
Launch of SASCs own magazine
8. Resourcing and Funding of Federations this sub-unit is actively involved with Sport and Recreation SA with regards to funding of federations. They are also considering ways of accessing other funding sources such as SETAs, the Lottery, private sector, international sources.
THRUST 4 POLICIES
A. Policies
1. National Sports Plan awaiting finalisation of the Ministerial Task Team report.
2. Policy Co-ordination to align SASC policies with national policies and priorities.
Co-ordinate HIV/AIDS summit for World Aids Day (30 November 2001) complete.
Assists Access and Equity sub-unit to draft relevant policies.
3. International Agreements to compile a needs analysis of expertise required by SASC clients in order to ensure effective implementation of Government to Government agreements.
China, Botswana, Cuba, Australia, France
THRUST 5 CORPORATE AFFAIRS
A. Executive Support
1. CEOs office to establish relations with local and international sporting organisations; to ensure the smooth running of the SASC in accordance with the SASC Act; to ensure that the SASC Commissioners are actively involved in the activities of the SASC; various sub-committees have been established by the Commissioners and they are actively involved i.e. Finance, High Performance, Audit, Management, Equity, Access & Development, National Colours Board, and Team Delivery.
2. Legal Administration to finalise the national colours regulations and to regulate the usage of national colours; draft procedures for the general assembly and elections; prepare terms of reference for the new committees of the board; finalise recognition of sports bodies regulations. The Colours Board has been established and all colours are awarded through this authority.
2001/2002
3 Organisational Development
Completion of the SASC re-structuring process.
Implementation of performance management systems, role descriptions and new organogram.
2002/2002 the future
Re-structuring process complete staff placed in new roles/positions
Ongoing change process .
Values of SASC established through workshop with all staff (Integrity, Efficiency, Teamwork, Innovation and Excellence)
Performance management system in place and performance management agreements being drawn up.
4. Internal Audit this will now be outsourced decision to be made by the Audit sub-committee.
Draw up of fraud prevention plan.
Follow-up reports on previous audits completed.
Code of conduct completed
Declaration of commitment completed
B Communication and PR
1. Media Liaison to create awareness of the SASC activities.
Media releases and interviews in progress
Awareness campaigns for Manchester 2002, All Africa Games and SA Games in progress
2. Corporate Communication
3. Corporate Social Responsibility
4. Corporate Publications
C. Marketing and Sponsorships
1. Brand Building e.g. SuperSport show and various other promotional activities.
2. Hospitality Centre at local and international sporting events.
3. Sponsorship Procurement.
2001/2002
Sponsorship Procurement
R1,4 million was procured from the UK through UK Sports and DFID as part of the SA/UK Sports Initiative. These funds were utilised for various training projects run by the SASC.
2002/2003 The future
1. Through the SASC an amount of R9 million has been raised from the lottery to finance the Provincial Sports Academies. The SASC will be signing an Agreement with the Distribution Agency in this regard.
2. Additional initiatives have been launched to secure funds from both Government and the private sector for projects such as the Commonwealth Games, All Africa Games, Zone VI Games and the SA Games. These figures will be reflected in future reports.